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Summons

The board meeting summons of the Association:


Summons to the VII BM of the Operational Year 2023/2024
February 18th, 2024

Dear Members,
 
The board is hereby summoned to the 7th Board Meeting of the 2023/2024 operational year. The BM will take place February the 29th at 17:00 in Eden, Room Ed236.
 
Important information:
 
Agenda & relevant documents can be found here 5 days before the meeting.
Motion deadline: Friday, 22rd of February at 23:59.
 
Claudia Muñoz-Rojas, President of UPF 23/24
 

Summons to the VI BM of the Operational Year 2023/2023
January 24rd, 2024

Dear Members, 

The board has been hereby summoned to the VI Board Meeting of the 2023/2024 operational year, which will take place on the 8th of February at 17:00. The BM will likely take place in Eden 222b.

Motion deadline: Tuesday, 30th of January at 23:59
The meeting folder containing the agenda and relevant documents will be available here five days working days before the meeting.

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to the V BM of the Operational Year 2023/2024
December 27th, 2023

Dear Members,

I wish you all a very happy new year and a great start to 2024!

The Board is hereby summoned to the V Board Meeting of the year which will take place on Thursday, 11th of January at 17:00.

Location: Eden 222B
Motion Deadline: 5th January
Agenda will be linked here 5 days before the meeting

Yours truly,

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to the IV BM of the Operational Year 2023/2024

November 16th, 2023

Dear Members,

The Board is hereby summoned to the IV Board Meeting of the year (which will be likely the last meeting before Christmas!). The meeting will be held on Thursday, 30th of November at 17.00 at Eden 222A. The meeting agenda and added documents will be found here 5 business days prior to the meeting.

Deadlines:
The motion deadline is the 21st of November at 23:59.
Please send submissions to president@upflund.se

Yours truly,

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to the III BM of the Operational Year 2023/2024
October 27st, 2023

Dear members,

The Board of 23/24 is hereby summoned to the III Board Meeting of the year. The meeting will be held on Thursday, 9th of November at 18.00 at Edilkammaren. The meeting agenda and added documents will be found here 5 business days prior to the meeting. 

The deadline to submit motions is the 31st of October at 23:59.

Please send submissions to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se

Yours truly,

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to the III BM of the Operational Year 2023/2024
October 27st, 2023

Dear members,

The Board of 23/24 is hereby summoned to the III Board Meeting of the year. The meeting will be held on Thursday, 9th of November at 18.00 at Edilkammaren. The meeting agenda and added documents will be found here 5 business days prior to the meeting. 

The deadline to submit motions is the 31st of October at 23:59.

Please send submissions to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se

Yours truly,

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to the Annual Meeting of the Operational Year 2023/2024
September 25st, 2023

Dear members,
 
You are all hereby summoned to the Annual Meeting of the Operational Year 2023/2024. The meeting will be held on Saturday, 14th of October at 9:00 at Gustavscenen (AF Borgen). The meeting agenda and added documents will be found here 5 business days prior to the meeting. 
 

The deadline to submit motions is the 2nd of October at 23:59.

Please send submissions to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se

Yours truly,

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to the II Board Meeting of the Operational Year 2023/2024
September 1st, 2023

Dear members,
 
The Board of 23/24 is hereby summoned to the II Board Meeting of the year. The meeting will be held on Thursday, 14th of September at 18.00 at Eden 230. The meeting agenda and added documents will be found here 5 business days prior to the meeting. 

If you wish to be co-opted, the deadline is the 12th of September at 23:59. The deadline to submit motions is the 5th of September at 23:59.

Please send submissions & co-option petitions to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se

Yours truly,

Claudia Muñoz-Rojas, President of UPF 23/24


Summons to 13th Board Meeting
May 11th, 2023

Dear members, 

The Board of 22/23 and 23/24 has hereby been summoned to the thirteenth Board Meeting of the operational year. The meeting will be held on the 25th of May at 17.00 in Eden 222B. The meeting agenda and added documents will be found here on the 18th of May. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 23rd of May at 14.00. The deadline to submit motions is the 16th of May to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to the Annual Election Meeting on May 6th
April 14th, 2023

Dear members,

You are hereby officially summoned to the Annual Election Meeting of the Association of Foreign Affairs Lund. The meeting will be held in LUX B152 on the 6th of May at 10.00.

// What is the Annual Election Meeting?

The Annual Election Meeting is the highest decision-making body within UPF, where we make decisions concerning the operations of the association, and elect the Board for the operational year of 23/24. All members are welcomed and everyone who became a member before April 21st has the right to vote!

// What are we going to do?

We are going to elect the new board as well as other trustee positions. There will also be voting on proposals from the Board regarding changes to the Statutes & Rules and Regulations. 

// Do you have ideas for the Association?

Submit your motion to president@upflund.se no later than April 19th at 23:59. If you have any questions on how to write a motion or what a motion entails, don’t hesitate to email president@upflund.se, or ask me if you see me.

Meeting documents will be found through this link: https://drive.google.com/drive/folders/1oON4PRkNqlNdxRBMvwT2ihsMXNZlQEbS?usp=sharing

// For the Election:

– The Chair of the Meeting asks if we have any candidates.

– The interested parties announce their candidacy.

– All candidates, except for one, leave the room accompanied by one of the attesters/vote counters.

– The applicants give a short speech each of 3-4 minutes, followed by 3-4 minutes of questions from the Nomination Committee and lastly open up for questions from the meeting.

– Once the candidates have given their speech and answered the questions:

– All candidates leave the room.

– The floor is open for discussion.

– The Meeting decides through a secret ballot.

For any further questions on the election process or the Annual Election Meeting, please contact president@upflund.se.

Best regards, 

Annie Anderek, President 22/23


Summons to 12th Board Meeting
March 28, 2023

Dear members, 

The Board of 22/23 has hereby been summoned to the twelfth Board Meeting of the operational year. The meeting will be held on the 12th of April at 17.00. The meeting agenda and added documents will be found here on the 6th of April. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 10th of April at 14:00. The deadline to submit motions is the 4th of April to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 11th Board Meeting
March 9, 2023

Dear members, 

The Board of 22/23 has hereby been summoned to the eleventh Board Meeting of the operational year. The meeting will be held on the 23rd of March at 17.00. The meeting agenda and added documents will be found here on the 16th of March. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 21st of March at 14:00. The deadline to submit motions is the 14th of March to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 10th Board Meeting
February 18, 2023

Dear members, 

The Board of 22/23 has hereby been summoned to the tenth Board Meeting of the operational year. The meeting will be held on the 2nd of March at 17.00. The meeting agenda and added documents will be found here on the 23rd of February. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 28th of February at 14:00. The deadline to submit motions is the 23rd of February to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to Extra Board Meeting
February 7th, 2023 

Dear members, 

The Board of 22/23 has hereby been summoned to an Extra Board Meeting with the purpose to elect new Board Members and members of the Nomination Committee. The meeting will be held on the 20th of February in the UPF office. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 17th of February at 14:00. The deadline to submit motions is the 9th of February to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 9th Board Meeting
January 26th, 2023 

Dear members, 

The Board of 22/23 has hereby been summoned to the ninth Board Meeting of the operational year. The meeting will be held on the 9th of February at 17.00. The meeting agenda and added documents will be found here on the 2nd of February. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 7th of February at 14:00. The deadline to submit motions is the 31st of January to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 8th Board Meeting
January 10th, 2023 

Dear members, 

The Board of 22/23 has hereby been summoned to the eighth Board Meeting of the operational year. The meeting will be held on the 19th of January at 17.00, at Eden 222B. The meeting agenda and added documents will be found here on the 12th of January. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 17th of January at 14:00. The deadline to submit motions is Thursday 12th of January at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 7th Board Meeting
December 1st, 2022 

Dear members, 

The Board of 22/23 has hereby been summoned to the seventh Board Meeting of the operational year. The meeting will be held on the 15th of December at 17.00. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 13th of December at 14:00. The deadline to submit motions is Tuesday the 6th of December at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 6th Board Meeting
November 10th, 2022 

Dear members, 

The Board of 22/23 has hereby been summoned to the sixth Board Meeting of the operational year. The meeting will be held in Kerstins rum on the 24th of November at 17.00. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 22nd of November at 13:00. The deadline to submit motions is Tuesday 17th of November at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 5th Board Meeting
October 20th, 2022 

Dear members, 

The Board of 22/23 has hereby been summoned to the fifth Board Meeting of the operational year. The meeting will be held in Eden 230 on the 3rd of November at 18.00. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 1st of November at 13:00. The deadline to submit motions is Tuesday 25th of October at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to 4th Board Meeting
September 29th, 2022 

Dear members, 

The Board of 22/23 has hereby been summoned to the fourth Board Meeting of the operational year. The meeting will be held in Källarsalen on the 13th of October. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 11th of October at 13:00. The deadline to submit motions is Tuesday 4th of October at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to the Annual Meeting on the 8th of October

September 19, 2022

Dear members,

You are hereby formally summoned to the Annual Meeting of 2022, of the Association of Foreign Affairs Lund. The meeting will be held at Gustafscenen in AF-Borgen on the 8th of October, at 13:00. 

What is the Annual Meeting? 

The Annual Meeting is the highest decision-making body of UPF, where we make decisions concerning the whole association, connected to its operations. All members are welcomed and everyone who became a member before the 26th of September has the right to vote!

What are we going to do?

The purpose of the Annual Meeting is to look over the work of the former Board of UPF (21/22), and how the Association’s money was handled during the last operational year. This is done by looking at the audit report and annual report. 

We will also set the agenda for the ongoing year of UPF operations by voting on an operational plan and budget.

As well as this, we will do amendments to the UPF Statutes, and elect the following Trustee and Board positions (more information about these can be found on the UPF social media channels): 

  • Discrimination and Sexual Harassment Contact Person
  • Members of the Nomination Committee (3)
  • Auditor
  • Debate Coordinator
  • Chief Recruiters (2)
  • Head of PR
  • Head of Magazine

Do you have ideas or input for the Association?

Submit your motion to president@upflund.se no later than the 26th of September at 23:59. If you have any questions on how to write a motion or what a motion entails, don’t hesitate to email president@upflund.se!

More information

Meeting documents will be found here.

For the Elections:

– The Chair of the Meeting asks if we have any candidates.

– The interested parties announce their candidacy.

– All candidates, except for one, leave the room accompanied by one of the attesters/vote counters.

– The applicants give a short speech each of 3-4 minutes, followed by questions from the Meeting.

– Once the candidates have given their speech and answered the questions:

– All candidates leave the room.

– The floor is open for discussion.

– The Meeting decides through a secret ballot.

For any further questions on the election process or the Annual Meeting, please contact president@upflund.se.

Best regards, 

Annie Anderek, President 22/23


Summons to 3rd Board Meeting of 22/23
September 8th, 2022

Dear members, 

The Board of 22/23 has hereby been summoned to the third Board Meeting of the operational year. The meeting will be held in Kerstins Rum on the 22nd of September. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before the 20th of September at 13:00. The deadline to submit motions is Tuesday 13th of September at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se!

Best regards,
Annie Anderek, President 22/23


Summons to Extra Board Meeting
August 25, 2022

Dear members, 

The Board of 22/23 have hereby been summoned to an extra Board Meeting with the purpose of electing board members for the vacant board positions. The meeting will be held in the UPF Office on the 8th of September. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday 6th of September at 13:00. The deadline to submit motions is Thursday 1st of September at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se !

Best regards,
Annie Anderek, President 22/23


Summons to Skanör Board Meeting
August 10, 2022 

Dear members, 

The Board of 22/23 have hereby been summoned to the first board Meeting of the operational year of 22/23. The meeting will be held in Skanör on the 24th of August in conjunction with the board kick-off. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Monday the 22nd of August at 13:00. The deadline to submit motions is Monday, August 15th at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, please don’t hesitate to contact me at president@upflund.se !

Best regards,
Annie Anderek, President 22/23


Summons to 12th Board Meeting
May 11, 2022 

Dear members, 

The Board of 21/22 have hereby been summoned to our 12th and last board meeting of the operational year. The meeting will be held on the 25th of May at Lux. The meeting agenda and added documents will be found here on the 19th of May. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Monday the 23rd of May at 13:00. The deadline to submit motions is Wednesday, May 18th at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to the Annual Election Meeting on the 14th of May

April 25, 2022 

Dear members,

You are hereby officially summoned to the Annual Election Meeting of the Association of Foreign Affairs (UPF Lund). The meeting will be held in-person at Lux Aula on the 14th of May 2022 at 09:00

// What is an Annual Election Meeting? //

The Annual Election Meeting is the highest decision-making body within UPF, where we make decisions concerning the whole association, and will vote on the Board for the next operational year. All members are welcomed and everyone who became a member before the 9th of May has the right to vote!

// What are we going to do? //

We are going to elect the new board as well as other trustee positions. There will also be voting on proposals from the Board regarding changes to the Statutes & Rules and Regulations. 

// Do you have ideas for the Association? //

Submit your motion to president@upflund.se no later than the 2nd of May at 23:59. If you have any questions on how to write a motion or what a motion entails, don’t hesitate to email president@upflund.se

Meeting documents can be found here: https://drive.google.com/drive/folders/16w8Lltfp2ElWl3ozuBwDvvg3CpGQQkPY?usp=sharing 

// For the Election:

– The Chair of the Meeting asks if we have any candidates.

– The interested parties announce their candidacy.

– All candidates, except for one, leave the room accompanied by one of the attesters/vote counters.

– The applicants give a short speech each of 3-4 minutes, followed by 3-4 minutes of questions from the Nomination Committee and lastly open up for questions from the meeting.

– Once the candidates have given their speech and answered the questions:

– All candidates leave the room.

– The floor is open for discussion.

– The Meeting decides through a secret ballot.

For any further questions on the election process or the Annual Election Meeting, please contact president@upflund.se.

Summons to 11th Board Meeting
April 5, 2022 

Dear members, 

The Board of 21/22 have hereby been summoned to our 11th board meeting. The meeting will be held on the 21st of April at Kerstins rum in AF. The meeting agenda and added documents will be found here on the 10th of April. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 19th of April at 13:00. The deadline to submit motions is Friday, April 8th at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 10th Board Meeting
March 17, 2022 

Dear members, 

The Board of 21/22 have hereby been summoned to our 10th board meeting. The meeting will be held on the 31st of March, at Kerstinsrum. The meeting agenda and added documents will be found here on the 23rd of March. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 29th of March at 13:00. The deadline to submit motions is Tuesday, March 22nd at 23:59 to vice.president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact at vice.president@upflund.se!

Best regards,
Henrietta Kulleborn, President 21/22

Summons to the Open Board Meeting
February 24, 2022 

Dear members, 

The Board of 21/22 have hereby been summoned to our 9th board meeting. The meeting will be held on the 10th of March, in Gustafscenen at AF Borgen. The meeting agenda and added documents will be found here on the 2nd of March. Since this is the Open Board Meeting of the year, you do not have to co-opt yourself to be a part of the meeting. I highly encourage anyone that is interested to join the meeting! Especially if you wish to apply for the board next year. The deadline to submit motions is Tuesday, March 1st at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 8th Board Meeting
February 3, 2022 

Dear members, 

The Board of 21/22 have hereby been summoned to our 8th board meeting. The meeting will be held on the 17th of February, place to be determend. The meeting agenda and added documents will be found here on the 9th of February. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 15th of February at 13:00. The deadline to submit motions is Wednesday, February 8th at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 7th Board Meeting
January 5, 2022 

Dear members, 

The Board of 21/22 have hereby been summoned to our 7th board meeting. The meeting will be held on the 20th of January, place to be determend. The meeting agenda and added documents will be found here on the 13th of January. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 18th of January at 13:00. The deadline to submit motions is Wednesday, January 12th at 23:59 to president@upflund.se

In this meeting the Board will elect the new Head of Lecture and the new Head of Webzine.

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 6th Board Meeting
November 18, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 6th board meeting. The meeting will be held on the 2nd of December in Källarsallen at AF-Borgen. The meeting agenda and added documents will be found here on the 24th of November. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 30th of November at 13:00. The deadline to submit motions is Tuesday, November 23rd at 23:59 to president@upflund.se

In this meeting we will also elect the working group for the Project of the Year. To apply for the working group you have to send in a letter of motivation and a CV to president@upflund.se. The deadline is the 2rd of November

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 5th Board Meeting
October 28, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 5th board meeting. The meeting will be held on the 11th of November in Kerstins Rum at AF-Borgen. The meeting agenda and added documents will be found here on the 3rd of November. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 9th of November at 13:00. The deadline to submit motions is Tuesday, November 2nd at 23:59 to president@upflund.se

In this meeting we will also discuss the Project of the Year as well as vote through a Discrimination and Sexual Harassement Contact Person. The deadline to send in a Project of the Year and apply for Discrimination and Sexual Harassement Contact Person is the same as it is for the motion deadline, so on the 2nd of November. 

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 4th Board Meeting
October 14, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 4th board meeting. The meeting will be held on the 28th of October, in-person. The meeting agenda and added documents will be found here on the 20th of October. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 26st of October at 13:00. The deadline to submit motions is Tuesday, October 19 at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to the Annual Meeting on the 9th of October

September 20, 2021 

Dear members,

You are hereby officially summoned to the Annual Meeting of the Association of Foreign Affairs (UPF Lund). The meeting will be held digitally on Zoom on the 9th of October 2021 at 13:00. Invitation (link to the meeting) will be sent out to those who have signed up on the 7th of October.

// What is an Annual Meeting? //

The Annual Meeting is the highest decision-making body within UPF, where we make decisions concerning the whole association, connected to its operations. All members are welcomed and everyone who became a member before the 27th of September has the right to vote!

// What are we going to do? //

We are going to look into what the former Board of UPF did and how the Association’s money was handled during the last operational year. This by looking at the audit report and annual report.

We are also going to set the agenda for the upcoming year of UPFs operation by voting on an operational plan and a budget.

Furthermore, we will do the final amendments on the new UPF Statues, as well as elect Discrimination and Sexual Harassment Contact Person (1 position), members of the Nomination Committee (3 positions) and elect a new Auditor (1 position). We are also electing a new trustee position of Debate Coordinator (2 positions). 

// Do you have ideas for the Association? //

Submit your motion to president@upflund.se no later than the 27th of September at 23:59. If you have any questions on how to write a motion or what a motion entails, don’t hesitate to email president@upflund.se

// Sign up to the Annual Meeting //

Due to COVID-19 and the fact that the Annual Meeting will need to be held digitally, we require that everyone who are planning on attend, to sign up through this link: https://forms.gle/C57qrQLh8LjomoxJ7 

Deadline to sign up for the Annual Meeting is on Tuesday the 5th of October at 18:00.

Meeting documents can be found here: https://drive.google.com/drive/folders/10fTdiwAlvUlW11yxVgf66JVsnTQNHn9s?usp=sharing 

// For the Election:

– The Chair of the Meeting asks if we have any candidates.

– The interested parties announce their candidacy.

– All candidates, except for one, leave the room accompanied by one of the attesters/vote counters.

– The applicants give a short speech each of 3-4 minutes, followed by 3-4 minutes of questions from the Nomination Committee and lastly open up for questions from the meeting.

– Once the candidates have given their speech and answered the questions:

– All candidates leave the room.

– The floor is open for discussion.

– The Meeting decides through a secret ballot.

For any further questions on the election process or the Annual Meeting, please contact president@upflund.se.

Summons to 3rd Board Meeting
September 9, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 3rd board meeting. The meeting will be held on the 23rd of September on Zoom. The meeting agenda and added documents will be found here on the 15th of September. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 21st of September at 13:00. The deadline to submit motions is Tuesday, September 14 at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to Skanör Board Meeting
August 11, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to the board meeting in Skanör. The meeting will be held in Skanör on the 25th of August in conjunction with the board kick-off. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Friday the 23th of August at 13:00. The deadline to submit motions is Friday, August 16th at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 1st Board Meeting
August 3, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 1st board meeting. This upcoming board meeting will be our first board meeting of the operational year and will primarily concern by-election of board members. The meeting will be held on the 17th of August on Zoom. The meeting agenda and added documents will be found here on Monday the 9th of August. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Friday the 13th of August at 13:00. The deadline to submit motions is Friday, August 6 at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to the Statutory Board Meeting
July 3, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our Statutory board meeting. This meeting will take place on July 20th on Zoom. The meeting agenda can be found here. If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Thursday, July 15 at 13:00.

If you have any questions, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 12th Board Meeting
May 3, 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​12th board meeting. This upcoming board meeting will be our last and final board meeting for this operational year and will therefore be a handover board meeting. This means that the newly elected board will be invited (& required) to join. The meeting will be held on May 20th on Zoom. The meeting agenda and added documents will be found here on Wednesday May 12th. ​If you wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, May 17 at 13:00. The deadline to submit motions is ​Tuesday, ​May 10 at 23:59 to president@upflund.se. 

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Soha Kadhim, President 20/21

Summons to 11th Board Meeting
April 1 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​11th board meeting. This meeting will take place on April 22nd on Zoom. The meeting agenda can be found here. ​If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, April 19 at 13:00. Furthermore, the deadline to submit motions is ​Tuesday, ​April 13 at 23:59 to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, April 15. 

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Soha Kadhim, President 20/21

Summons to 10th Board meeting 
March 8 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​10th board meeting. This meeting will take place on March 25th on Zoom. The meeting agenda can be found here. ​If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, March 22 at 13:00. Furthermore, the deadline to submit motions is ​Tuesday, ​March 16 at 23:59 to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, March 18. 

Are you interested in applying for a board position? this specific meeting will be open to give you as a member an insight in what we do and how our board meetings are conducted. Please note that you still need to email me before 13:00 on Monday March 22nd to be able to participate.  As a co-opted member you’ll have the possibility to observe and partake in the discussions but do not have the right to propose suggestions nor the right to vote.  

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se 

Best regards,
Soha Kadhim, President 20/21

Summons to 9th Board meeting 
February 22 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​9th board meeting of the operational year. The meeting will take place on March 11 on Zoom. The meeting agenda can be found here. ​The Board and members who wish to be co-opted can join at 17:00. The board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, March 8 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, March 8​. Deadline to submit motions is ​Tuesday, ​March 2nd at midnight to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, March 4. If you have any points you’d like to add, contact me by next ​Tuesday, ​March 2. 

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 8th Board meeting 
February 1 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​8th board meeting of the operational year. The meeting will take place on February 18 on Zoom. The meeting agenda can be found here. ​The Board and members who wish to be co-opted can join at 17:00. The board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, February 15 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, February 15​. Deadline to submit motions is ​Tuesday, ​February 9th at midnight to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, February 12. If you have any points you’d like to add, contact me by next ​Tuesday, ​February 12​.

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 7th Board meeting 
January 4 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​7th board meeting of the operational year. The meeting will take place on January 21 on Zoom. The meeting agenda can be found here. ​The Board and members who wish to be co-opted can join at 17:00. The board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, January 18 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, January 18​. Deadline to submit motions is ​Tuesday, ​January 12​ at midnight to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, January 14. If you have any points you’d like to add, contact me by next ​Tuesday (​January 12​).

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 6th Board meeting 
November 30 2020 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​6th board meeting of the operational year. The meeting will take place on December 17 and the meeting agenda can be found here. ​The Board and co-opted persons can join at 17:00 but the board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se  before Monday, December 14 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, December 14​​. Deadline to submit motions is ​Tuesday, ​December ​8​ at midnight to president@upflund.se. The new agenda and motions submitted will be made public ​on Wednesday. If you have any points you’d like to add, contact me by next ​Tuesday (​December ​8​). Otherwise, you have the possibility to amend the agenda before we approve it under point ​​7​ at the meeting​.

At this meeting we will hopefully be electing another (1) Chief Recruiter and (2) new Discrimination Contact Persons. Furthermore, we will be deciding on the theme for the project of the year. As a member you have the possibility to influence the work of the board. This is one of the things you can do as a UPF member. If you want to know more about it, head over to the ”project of the year” on the website or email me. 

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 5th Board Meeting
26 November 2020

Happy Thursday Everyone!

With new Statutes that entered into force on the 30th of October 2020, we now have rules informing that we need to make our summons public to our members. This is done so that the work of the board is more transparent.

The board of 20/21 have hereby been summoned to our fifth board meeting of the operational year. The preliminary meeting agenda can be found here. Our board meeting will start at 17:00 and due to regional restrictions it will be held digitally on Zoom. The link to the meeting will be sent out to the board one week before the meeting.

As members of UPF you always have the right to submit motions to our board meetings. A motion can entail request to invest in certain things for the association, start a new project or inquiries of any kind. Motions shall be sent to president@upflund.se and the deadline to submit motions is Thursday November 19 at midnight. The new agenda and motions submitted will be made public on Friday in the same folder that you can find the agenda (link attached above).

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Yours sincerely,

Soha Kadhim, President 20/21.

President




Summons to 4th Board Meeting
5 November 2020

Dear Members of UPF, 
The board has hereby been summoned to our fourth board meeting of the operational year. The meeting will take place at 17:00 on November 5th 2020. Due to regional restrictions our board meeting this time will be held digital on Zoom. The meeting agenda can be found here.

Any member of the association has the right to submit motions to our board meetings. The deadline to submit motions for this board meeting is on Sunday at midnight (November 1st at 23:59). The new agenda and motions submitted will be made public on Monday. This means that I will be updating the agenda and adding the motions to the drive folder here before the end of UPFs working day on Monday (our working hours are 07:00-20:00).

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Soha Kadhim