Summons

The board meeting summons of the association:

Summons to 4th Board Meeting
October 14, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 4th board meeting. The meeting will be held on the 28th of October, in-person. The meeting agenda and added documents will be found here on the 20th of October. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 26st of October at 13:00. The deadline to submit motions is Tuesday, October 19 at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to the Annual Meeting on the 9th of October

September 20, 2021 

Dear members,

You are hereby officially summoned to the Annual Meeting of the Association of Foreign Affairs (UPF Lund). The meeting will be held digitally on Zoom on the 9th of October 2021 at 13:00. Invitation (link to the meeting) will be sent out to those who have signed up on the 7th of October.

// What is an Annual Meeting? //

The Annual Meeting is the highest decision-making body within UPF, where we make decisions concerning the whole association, connected to its operations. All members are welcomed and everyone who became a member before the 27th of September has the right to vote!

// What are we going to do? //

We are going to look into what the former Board of UPF did and how the Association’s money was handled during the last operational year. This by looking at the audit report and annual report.

We are also going to set the agenda for the upcoming year of UPFs operation by voting on an operational plan and a budget.

Furthermore, we will do the final amendments on the new UPF Statues, as well as elect Discrimination and Sexual Harassment Contact Person (1 position), members of the Nomination Committee (3 positions) and elect a new Auditor (1 position). We are also electing a new trustee position of Debate Coordinator (2 positions). 

// Do you have ideas for the Association? //

Submit your motion to president@upflund.se no later than the 27th of September at 23:59. If you have any questions on how to write a motion or what a motion entails, don’t hesitate to email president@upflund.se

// Sign up to the Annual Meeting //

Due to COVID-19 and the fact that the Annual Meeting will need to be held digitally, we require that everyone who are planning on attend, to sign up through this link: https://forms.gle/C57qrQLh8LjomoxJ7 

Deadline to sign up for the Annual Meeting is on Tuesday the 5th of October at 18:00.

Meeting documents can be found here: https://drive.google.com/drive/folders/10fTdiwAlvUlW11yxVgf66JVsnTQNHn9s?usp=sharing 

// For the Election:

– The Chair of the Meeting asks if we have any candidates.

– The interested parties announce their candidacy.

– All candidates, except for one, leave the room accompanied by one of the attesters/vote counters.

– The applicants give a short speech each of 3-4 minutes, followed by 3-4 minutes of questions from the Nomination Committee and lastly open up for questions from the meeting.

– Once the candidates have given their speech and answered the questions:

– All candidates leave the room.

– The floor is open for discussion.

– The Meeting decides through a secret ballot.

For any further questions on the election process or the Annual Meeting, please contact president@upflund.se.

Summons to 3rd Board Meeting
September 9, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 3rd board meeting. The meeting will be held on the 23rd of September on Zoom. The meeting agenda and added documents will be found here on the 15th of September. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Tuesday the 21st of September at 13:00. The deadline to submit motions is Tuesday, September 14 at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to Skanör Board Meeting
August 11, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to the board meeting in Skanör. The meeting will be held in Skanör on the 25th of August in conjunction with the board kick-off. The meeting agenda and added documents will be found here. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Friday the 23th of August at 13:00. The deadline to submit motions is Friday, August 16th at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 1st Board Meeting
August 3, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our 1st board meeting. This upcoming board meeting will be our first board meeting of the operational year and will primarily concern by-election of board members. The meeting will be held on the 17th of August on Zoom. The meeting agenda and added documents will be found here on Monday the 9th of August. If you wish to be co-opted to the meeting, please email me at president@upflund.se before Friday the 13th of August at 13:00. The deadline to submit motions is Friday, August 6 at 23:59 to president@upflund.se

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to the Statutory Board Meeting
July 3, 2021 

Dear members, 

The Board of 21/22 have hereby been summoned to our Statutory board meeting. This meeting will take place on July 20th on Zoom. The meeting agenda can be found here. If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Thursday, July 15 at 13:00.

If you have any questions, don’t hesitate to contact me at president@upflund.se !

Best regards,
Henrietta Kulleborn, President 21/22

Summons to 12th Board Meeting
May 3, 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​12th board meeting. This upcoming board meeting will be our last and final board meeting for this operational year and will therefore be a handover board meeting. This means that the newly elected board will be invited (& required) to join. The meeting will be held on May 20th on Zoom. The meeting agenda and added documents will be found here on Wednesday May 12th. ​If you wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, May 17 at 13:00. The deadline to submit motions is ​Tuesday, ​May 10 at 23:59 to president@upflund.se. 

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Soha Kadhim, President 20/21

Summons to 11th Board Meeting
April 1 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​11th board meeting. This meeting will take place on April 22nd on Zoom. The meeting agenda can be found here. ​If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, April 19 at 13:00. Furthermore, the deadline to submit motions is ​Tuesday, ​April 13 at 23:59 to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, April 15. 

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Soha Kadhim, President 20/21

Summons to 10th Board meeting 
March 8 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​10th board meeting. This meeting will take place on March 25th on Zoom. The meeting agenda can be found here. ​If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, March 22 at 13:00. Furthermore, the deadline to submit motions is ​Tuesday, ​March 16 at 23:59 to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, March 18. 

Are you interested in applying for a board position? this specific meeting will be open to give you as a member an insight in what we do and how our board meetings are conducted. Please note that you still need to email me before 13:00 on Monday March 22nd to be able to participate.  As a co-opted member you’ll have the possibility to observe and partake in the discussions but do not have the right to propose suggestions nor the right to vote.  

If you have any questions on how to write a motion, want to add a specific question to the agenda or if you have any concerns, don’t hesitate to contact me at president@upflund.se 

Best regards,
Soha Kadhim, President 20/21

Summons to 9th Board meeting 
February 22 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​9th board meeting of the operational year. The meeting will take place on March 11 on Zoom. The meeting agenda can be found here. ​The Board and members who wish to be co-opted can join at 17:00. The board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, March 8 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, March 8​. Deadline to submit motions is ​Tuesday, ​March 2nd at midnight to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, March 4. If you have any points you’d like to add, contact me by next ​Tuesday, ​March 2. 

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 8th Board meeting 
February 1 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​8th board meeting of the operational year. The meeting will take place on February 18 on Zoom. The meeting agenda can be found here. ​The Board and members who wish to be co-opted can join at 17:00. The board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, February 15 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, February 15​. Deadline to submit motions is ​Tuesday, ​February 9th at midnight to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, February 12. If you have any points you’d like to add, contact me by next ​Tuesday, ​February 12​.

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 7th Board meeting 
January 4 2021 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​7th board meeting of the operational year. The meeting will take place on January 21 on Zoom. The meeting agenda can be found here. ​The Board and members who wish to be co-opted can join at 17:00. The board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se before Monday, January 18 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, January 18​. Deadline to submit motions is ​Tuesday, ​January 12​ at midnight to president@upflund.se. The new agenda and motions submitted will in turn be made public ​on Thursday, January 14. If you have any points you’d like to add, contact me by next ​Tuesday (​January 12​).

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 6th Board meeting 
November 30 2020 

Dear members, 

The Board of 20/21 have hereby been summoned to our ​6th board meeting of the operational year. The meeting will take place on December 17 and the meeting agenda can be found here. ​The Board and co-opted persons can join at 17:00 but the board meeting will start at 17:15 (sharp!). If you are not a board member and wish to be co-opted to the meeting, please email me at president@upflund.se  before Monday, December 14 at 13:00. The link to the meeting will be sent out​ ​to all on Monday, December 14​​. Deadline to submit motions is ​Tuesday, ​December ​8​ at midnight to president@upflund.se. The new agenda and motions submitted will be made public ​on Wednesday. If you have any points you’d like to add, contact me by next ​Tuesday (​December ​8​). Otherwise, you have the possibility to amend the agenda before we approve it under point ​​7​ at the meeting​.

At this meeting we will hopefully be electing another (1) Chief Recruiter and (2) new Discrimination Contact Persons. Furthermore, we will be deciding on the theme for the project of the year. As a member you have the possibility to influence the work of the board. This is one of the things you can do as a UPF member. If you want to know more about it, head over to the ”project of the year” on the website or email me. 

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,

Soha Kadhim, President 20/21

Summons to 5th Board Meeting
26 November 2020

Happy Thursday Everyone!

With new Statutes that entered into force on the 30th of October 2020, we now have rules informing that we need to make our summons public to our members. This is done so that the work of the board is more transparent.

The board of 20/21 have hereby been summoned to our fifth board meeting of the operational year. The preliminary meeting agenda can be found here. Our board meeting will start at 17:00 and due to regional restrictions it will be held digitally on Zoom. The link to the meeting will be sent out to the board one week before the meeting.

As members of UPF you always have the right to submit motions to our board meetings. A motion can entail request to invest in certain things for the association, start a new project or inquiries of any kind. Motions shall be sent to president@upflund.se and the deadline to submit motions is Thursday November 19 at midnight. The new agenda and motions submitted will be made public on Friday in the same folder that you can find the agenda (link attached above).

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Yours sincerely,

Soha Kadhim, President 20/21.

President




Summons to 4th Board Meeting
5 November 2020

Dear Members of UPF, 
The board has hereby been summoned to our fourth board meeting of the operational year. The meeting will take place at 17:00 on November 5th 2020. Due to regional restrictions our board meeting this time will be held digital on Zoom. The meeting agenda can be found here.

Any member of the association has the right to submit motions to our board meetings. The deadline to submit motions for this board meeting is on Sunday at midnight (November 1st at 23:59). The new agenda and motions submitted will be made public on Monday. This means that I will be updating the agenda and adding the motions to the drive folder here before the end of UPFs working day on Monday (our working hours are 07:00-20:00).

If you have any questions on how to write a motion or what we do at our board meetings, or if you have any concerns, don’t hesitate to contact me at president@upflund.se !

Best regards,
Soha Kadhim